Mission & Focus
What is PHF’s Mission?
To support the charitable health needs of the community
through enhanced philanthropy and community collaboration.
What is your focus for giving?
PHF focuses its giving on our FIVE PILLARS OF EMPHASIS,
which include Health Education, Health Research, Community
Health, Healthcare Leaders, and Access to Care.
What does each of the Five Pillars of Emphasis mean?
Health Education: learning experiences or opportunities
designed to expand people's awareness and knowledge of
health issues in order to improve an individual or a
Health Research: people,
institutions, and projects whose primary purpose is to
improve an individual or community's wellbeing through
generating high quality knowledge that supports the
development and implementation of health initiatives.
Community Health: activities or opportunities that
promote healthy lifestyles, which improve the overall health
of a community.
Healthcare Leaders: scholarship or
educational opportunities that support the development and
educational advancement of traditional and non-traditional
Access to Care: provides financial
resources needed to develop new and/or expanded health
services, which meet a community's needs.
Do you have any health initiatives you are working on?
PHF is currently focusing its attention on three health
initiatives: mental and behavioral health, food
insecurities, and poverty. Please stay tuned for community
engagement forums and granting opportunities related to each
What communities do you serve?
PHF serves the people and communities of Baraga, Houghton,
Keweenaw, and Ontonagon counties.
Whom does PHF serve? For whom do you work? Who owns PHF?
In short, YOU! We are a community foundation that is here to
support and be responsive to the needs of the people and
various charitable organizations in the four counties. The
assets of PHF belong to the community, which we invest with
a long-term approach for the continual benefit of the
Where are you located? What are your office hours?
We are located at 400 Quincy Street in downtown Hancock,
Michigan on the 4th floor. Our office is open from 9-3:30
What is the best way to contact PHF?
Please call or e-mail us. You can reach us at 906.523.5920
How do I become involved with PHF?
PHF has many volunteers who serve as governing board members
and non-governing committee members. If you are interested
in becoming involved, please contact the office for an
application or you may download a BOARD OF
DIRECTOR/COMMITTEE MEMBER application from our website.
What types of committees does PHF offer?
PHF is currently comprised of six committees plus a Board of
Directors. Each director either chairs or participates on
one or more of the following committees: Gala, Executive,
Finance & Investment, Fund Development, Grants Management
Committee, and Personnel & Operations.
I have ideas about initiatives that may be of interest to
PHF. What should I do?
PHF desires to be responsive to the health needs of the
community. If there are initiatives that we should consider
investigating or being a part of, please contact us.
Ultimately, PHF's success is based on meeting your needs.
I am interested in becoming a donor and/or donating to a
specific PHF initiative. With whom should I speak?
PHF always welcomes conversations with interested parties.
Please contact us and we can schedule a meeting with you to
discuss where your interests align with ours. You can reach
us at 906.523.5920 or
Will PHF continue to raise money?
PHF continually raises money, as there is much need in the
communities we serve. Through ongoing fund development
efforts and strong relationships with our donors and
recipient organizations, we continue to raise and invest
money in our four-county service area.
How can I contribute to PHF?
You may make an online donation through our
CONTRIBUTE page or you may mail
a donation to the office.
400 Quincy Street
P.O. Box 299
Hancock, MI 49930
How does PHF determine how much to grant each year?
PHF's Investment Policy Statement (IPS) identifies a yearly
3.5% draw down of operating capital from the overall value
of our corpus, which is averaged over twelve quarters of
financial performance. A portion of this draw down covers
PHF operational expenses while the majority of it goes
directly into our granting budget. The yearly withdrawal
amount varies from year to year based on market performance.
How often do you grant monies?
PHF has structured its granting and sponsorship processes to
be responsive to community need. Therefore, we offer grants
and sponsorships on an on-going basis. As we continue to
identify community need and areas that require capital
investment, PHF will also release targeted Requests for
Proposals (RFP). If you have specific questions about our
granting and sponsorship processes, please contact the
(firstname.lastname@example.org) or visit our
GRANT REQUEST and
SPONSORSHIP REQUEST pages.
Who is eligible to apply?
Charitable non-profit organizations with 501(c)(3) IRS
determination, municipalities, and educational institutions
are eligible to apply. PHF cannot provide funding to
individuals. If you are unsure whether your organization is
eligible, please contact us at 906.523.5920 or
What is the difference between a sponsorship and a grant
PHF offers sponsorships to organizations hosting a one-time
or short-duration community event. Sponsorships have a
maximum request amount of $500. PHF awards grants to
organizations that are implementing or expanding projects
that meet a community need. Grants can be for any amount.
Please visit our GRANT REQUEST and
SPONSORSHIP REQUEST pages for
What are you looking for in sponsorship requests and grant
PHF is looking for well-rounded, sustainable events and
projects that demonstrate collaboration among organizations
and funders, which enhance the lives of residents and the
communities in which they reside. We are also looking for
programs that connect to and advance our mission.
How do I know if my sponsorship request or grant project is
appropriate for funding?
If you have questions, are unsure, or simply have difficulty
making a determination about your project, please contact us
at 906.523.5920 or
email@example.com. We will work with you to discuss your
program and determine if submitting an application is
appropriate. We also strongly encourage interested grant
applicants to submit a
of Inquiry (LOI), which is an abbreviated grant
proposal. An LOI submission creates dialogue between the two
parties so that meaningful input can be provided to the
applicant and helps PHF assess if a project is suitable for
formal grant consideration.
How do I apply?
All applicants must utilize one of PHF's applications, which
you may download from our GRANT REQUEST
or SPONSORSHIP REQUEST pages.
We will not consider requests that do not utilize one of
Can an organization make more than one request?
Yes, PHF considers each request on its own merits.
Letter of Inquiry
What is a letter of inquiry?
A Letter of Inquiry (LOI) is an abbreviated grant proposal
that an interested applicant may submit to PHF before
submitting a grant application. Oftentimes, potential
applicants ask PHF for input on ideas or projects, which
have limited information or material development. The LOI
submission creates dialogue between the two parties, prior
to a formal application submission, so meaningful input can
be provided to the applicant and to determine if the project
is suitable for formal grant consideration. PHF reviews all
LOI submissions to determine if a project matches our
Do I have to submit an LOI?
No, an LOI is not required, but PHF strongly encourages all
interested applicants to submit one. LOIs encourage
understanding, collaboration, and project development
between PHF and potential grant applicants.
How long should the LOI be?
The LOI should be no more than 2 pages. Please see PHF’s
LOI form for topics that you
should address in your letter.
I submitted an LOI, when will I here from PHF?
PHF will follow-up with all organizations regarding their inquiry
within two weeks of submission.
PHF invited me to apply after reviewing my LOI.
Please visit our
An invitation to apply does not guarantee funding or a final
I was not encouraged to apply after submitting an LOI.
PHF will respond
specifically to each LOI submission and address any
deficiencies in the proposal outlined within the LOI.
Completing A Grant Or Sponsorship Application
What does "organization type" mean?
PHF offers support to charitable non-profit organizations
with 501(c)(3) IRS determination, educational institutions,
and government entities. If you are unsure whether your
organization is eligible, please contact us at 906.523.5920
PHF cannot provide funding to individuals.
What is the difference between a "Project Contact" and the
"Person Authorized to Submit Application"?
The project contact is the individual who is responsible for
running the grant project and completing PHF follow-up
reports. The person authorized to submit the application,
typically the executive director or chairperson, is the
individual who has authority within the organization to
approve submitting the application and executing the grant
What do I need to consider in terms of my project's start
and end dates?
These dates should be your best estimates as to the time it
will take to implement, run, and conclude your project and
should account for any possible program delays.
In addition to your organization's deadlines, the start/end
dates should reflect consideration of the following PHF
Sponsorship requests are due at least 30 days before the
event's start date;
Grant requests under $5,000 are due at least four weeks
in advance of the project start date and should be
received by PHF before the last day of the month; and
Grant requests over $5,000 are due at least two months,
if not more, in advance of the project start date and
should be received by PHF before the last day of the
Grantees typically have one year to utilize PHF grant
funding from the date funding is received.
its best to review all applications in a timely fashion and
to be responsive to both PHF and applicant deadlines. You
can anticipate that your application will be PHF staff and
Grants Management Committee reviewed within 30 days.
However, we cannot guarantee we will have an application
decision by then. The review/decision process can take
longer based on the size and scope of a project and whether
a presentation is required.
The earlier an
organization submits their application, the better.
How much should I request?
Only you and your organization will know the appropriate
amount to request based on the program's budget as well as
the organization's overall budget. PHF has capped
sponsorship requests at $500. There is no cap for grant
For applicants seeking a multi-year
request, the "Amount Requested" should reflect the overall
total. Applicants should identify a yearly breakdown of this
amount in the proposal narrative and on the proposal budget.
What do you mean by "Date Funding is Needed"?
This is when your organization needs PHF funding by in order
to implement a project. The date should be responsive to the
project start date as well as PHF's application deadlines.
Please see above regarding project start/end dates for more
application deadline details.
What is the difference between "Additional Sources of
Funding" and a "Matching Request"?
PHF wants to know if additional funding is available for
your project from other sources, who these sources are, an
estimate of how much is available, and when you expect to
receive funding. For a matching request, we need to know if
your PHF application is required to obtain or match another
grant opportunity and what those requirements are. You may
attach additional pages to your application if more space is
required to answer these questions.
What does "Funding Priority" mean?
PHF focuses its giving on our
FIVE PILLARS OF EMPHASIS, which include Health
Education, Health Research, Community Health, Healthcare
Leaders, and Access to Care. Please select all the pillars
that apply to your proposal.
Why do you want to know how many people the project/event
PHF wants to know how many people your organization's
project/event will serve in order for us to track
programming impact on the community. We realize it is
sometimes difficult to know how many people will
participate. Therefore, we recommend using your best
estimate. In your follow-up report to PHF, you will have the
opportunity to indicate more specifically how many people
your program impacted.
My project serves more than one county. What county should I
Please select all the counties served by your program. PHF
serves Baraga, Houghton, Keweenaw, and Ontonagon counties.
All projects/events seeking funding must take place within
one of these counties.
On the sponsorship application, what do you mean by "will
PHF receive anything in exchange for its sponsorship"?
Some organizations provide sponsors with non-monetary gifts
of appreciation such as free admittance to an event. You
should use this space as an opportunity to describe any
non-monetary benefit PHF may derive from sponsoring your
event. Please note that PHF does not expect anything in
return for its sponsorships other than recognition as a
funder on printed event literature and in other forms of
Why do I need to submit a proposal narrative with my grant
All grant applicants are required to submit a proposal
narrative in order for PHF to better understand the project.
The narrative is the most important component of the
application. Responses to all questions are required and
should be clear, concise, and well thought out. Please see
the individual applications for specific narrative
questions, as each grant application is different. A
proposal narrative is not required for sponsorship requests.
If you need assistance with your proposal narrative or
desire PHF to review a draft, please let us know. Please
note that utilizing PHF consultation does not guarantee
How long does my proposal narrative need to be?
While PHF does not have a narrative length requirement, the
scope and size of a project will often influence the
narrative's length. Typically, grant requests under $5,000
are 1-3 pages while larger requests are 3-10 pages. Please
make sure your narrative addresses all the application
How does PHF evaluate a grant application?
Please see our
PROPOSAL EVALUATION FORM. This form identifies key areas
PHF focuses on when reviewing any grant application.
Why does PHF require that I submit "Additional Information"
with my grant application?
All applicants are required to submit their organization's
most recent financial information, such as a balance sheet
and income statement, and proof of their tax
exemption status as designated by the IRS. Submission of
these documents assists PHF in assessing an organization's
financial situation and if it meets IRS giving regulations.
Applicants submitting requests for over $5,000 are also
required to submit a proposal budget, which helps us assess
how your project would utilize PHF funding.
My request is over $10,000 and/or is a multi-year request,
am I required to make a presentation to you?
Possibly! PHF will invite all multi-year request applicants
to present their proposal to the Grants Management Committee
(GMC) and/or the Board of Directors. The GMC may require a
presentation for one-time requests over $10,000 if deemed
necessary. We will work with your organization about
scheduling a presentation.
What is required of a proposal presentation?
Applicants should view a proposal presentation as an
opportunity to share more details about a grant project with
the Grants Management Committee and/or Board of Directors.
We allot applicants 20 minutes to present. A question and
answer session follows. Applicants should utilize a
presentation style they are most comfortable with. Past
applicants have used PowerPoints while others have taken a
more conversational approach.
PHF has invited my organization to make a proposal
presentation. Does this mean we will receive funding?
A presentation request
is not a
guarantee of funding, but rather an opportunity for PHF to
learn more about your project.
Why is a proposal budget necessary for requests over $5,000?
All applicants requesting $5,000 or more must fill out the
proposal budget form in order for PHF to understand how an
organization will allocate money for a project. The proposal
budget should reflect revenue sources and expense items
related to the grant project and not the organization's
overall revenues and expenditures.
Should I indicate the amount my organization is requesting
from PHF as a revenue source on the proposal budget?
Please do not identify PHF as a revenue source. We need to
understand what your organization's revenue sources are for
this project apart from what PHF could potentially offer in
funding. You should only identify known revenue sources.
What are examples of "Other Revenue Sources"?
Other sources of revenue could be funding received from
another grant to assist with your project, current fund
balances allocated toward the project, or other
Under "Revenue Sources" and "Expense Items" found on the
proposal budget, should I be indicating what my
organization's overall revenues and expenses are?
No, that is why PHF requests that you submit your
organization's financial information (balance sheet and
income statement). The proposal budget should reflect
revenue sources and expense items related to the grant
project and not your organization's overall revenues and
What are "indirect costs"?
Indirect costs are expenses for activities that benefit more
than one project that an organization manages and are
necessary to keep an organization running such as rent and
utilities. If you have other indirect costs that you have
not previously identified, please list them in the indirect
Does PHF fund indirect costs?
PHF considers funding a program's indirect costs on a
case-by-case basis. Generally, we take into consideration
the size and scope of a project, how much of the budget is
allocated toward indirect costs, and the financial position
and operating history of the requesting organization in
order to determine how much of a program's indirect costs we
may consider funding.
Why do you require follow-up reports or event summaries?
PHF requires follow-up reports and event summaries in order
to track grant compliance issues and evaluate a project or
event's impact on the community. As a steward of the
community's money, PHF needs to ensure that an awardee is
utilizing funding appropriately and that a project or event
is having a positive impact on the community. These reports
play an important role in guiding PHF's strategic giving in
Do I need to submit a report if I receive funding either as
a grant or sponsorship recipient?
Yes, all recipients of PHF funding are required to submit
some type of report regardless if you received a sponsorship
or grant. For sponsorship recipients, we require a brief
event summary. Reporting requirements for grant recipients
vary depending on the size of the grant. Typically, interim
progress reports and a final report are required. Please see
the individual applications for more detailed information
regarding the reporting requirements. If PHF does not
receive follow-up reports, we may deny subsequent requests
I submitted my RFP (request for proposal) application late.
Will you still consider it?
We do not accept RFP applications submitted after the
deadline, as it is unfair to those organizations who
submitted their application materials on time and to the
Grants Management Committee who reviews all RFP
applications. PHF recommends consulting the submission
deadlines found on the applications to ensure your
application is not late.
I submitted my grant application. When can I expect to hear
PHF does its best to keep applicants informed as to the
status of their request and to review all applications in a
timely fashion. If an applicant follows our recommended
deadlines, you can anticipate that PHF staff and the Grants
Management Committee will review your proposal within 30
days. However, a reviewed application does not mean that PHF
has made a decision. Various factors influence the decision
timeline, which range from the size and scope of a project
to a required presentation.
My application was awarded (or denied). Why?
Each application is staff reviewed, but also reviewed by the
Grants Management Committee if over $2,500. PHF considers
the following when deciding to award or deny an application:
the evaluators' application scores, our current granting
budget, and whether the application meets our giving
PHF has limited granting and sponsorship
funds available, which means, unfortunately, that we deny
many worthwhile grant proposals and sponsorship requests. In
order to be a responsible steward of the community's money,
PHF desires to support projects and events that have the
greatest ability to result in meaningful impact and positive
change for the community.
I received a grant, but need to make changes to the project.
What should I do?
PHF understands that grantees occasionally need to make
changes to a project such as a budget or project timeline
amendment. We require all grantees to submit a
GRANT AMENDMENT REQUEST form that seeks permission to
change aspects of a grant.
I am filling out a Grant Amendment Request form. Are you
looking for the original grant date, project start/end
dates, or grant amount in the Grant Information section or
should I be indicating my organization's desired amendments
The grant date, project start/end dates, and grant amount
should be answered
in relation to the original PHF grant as opposed to
any amendment(s) you are requesting. You will address
changes to these dates or amounts later in the Grant
Amendment Request form.
What is the difference between a "Budget" and a "No-Cost
Time Extension" amendment?
A budget amendment is any financial variance from your
original agreed to PHF budget. For example, sometimes
grantees have encountered unforeseen costs or have
under/over budgeted certain expenses. Selecting a budget
amendment would be appropriate for these types of
A grantee should utilize a no-cost time
extension when they need to extend their grant period due to
various non-monetary reasons. The time extension may or may
not affect a project's budget.
Sometimes an awardee
requires both a budget and a no-cost time extension
amendment. You should select all applicable boxes. If you
are unsure as to what your designated amendment should be,
please contact us at 906.523.5920 or
Applying For A
I am interested in applying for a PHF scholarship. What
should I do?
PHF recommends that interested individuals contact the
school where they are enrolled or will be enrolled at for
information on how to apply. Please also consult our
page for more information. PHF currently provides
scholarships to area high school students as well as
students attending Finlandia University, Gogebic Community
College, Michigan State University College of Human
Medicine, Michigan Technological University, and Northern
With what schools do you have scholarship agreements?
PHF currently has scholarship agreements with Finlandia
University, Gogebic Community College, Michigan State
University College of Human Medicine, Michigan Technological
University, and Northern Michigan University. We also offer
scholarships to area high schools, which do not require
Does PHF provide continuing education scholarships?
PHF is in the process of developing a scholarship program
for local individuals who seek to begin or continue their
education in a health-science field. Stay tuned for more
Do I submit my scholarship application to you?
High school and college scholarship seekers should submit
their applications to their appropriate school
representative. Please refer to the applications for
In what ways does PHF participate in scholarship recipient
PHF only selects the recipients for its high school
scholarships based off recommendations provided by the
applicant's principal or school counselor. The Grants
Management Committee (GMC)
and awards these applications to protect students, as
well as GMC members, from any bias.
PHF is not
involved in the selection of its scholarships for
post-secondary and graduate students. Each
college/university makes its own award decisions based off
their own internal selection processes and in accordance
with PHF's scholarship agreements.